Contact center metrics are often a cause of concern and controversy. Call centers metrics have some kind of myths and air of questions around them and certainly, are much talked about issues in any industry events Titan Call Center.
Some of the most critical and important call center metrics are service level, C-sat, FCR, forecast accuracy, adherence to schedule, contact quality, E-sat, and agent attrition but here we are going to discuss three of the most significant and traditional call center metrics which are seen as more than critical to adjudge the quality and performance of call center agents and call center.
1) Average Speed of Answer
It is also termed as ASA. The term is referred to the tracking of the time spend by caller on phone for waiting to reach LIVE agent or rather, we should say forced to be on- line waiting to get an answer from a human being whom he could interact with and resolve his queries. However, it has been unable to make to the ‘A’ list of call center metrics. Service level got the lot better of this metric.
What makes the ASA trumped by Service level is the “X percent in Y seconds” which means ASA is unable to report accurately about the experience of caller trying or waiting to reach an agent. For instance, when we say that ASA time is 40 seconds it does not mean sharp 40 seconds. ASA time could be more or less than 40 seconds. So, while looking for an accurate measurement and performance metrics to know the real time of waiting, we suggest to keep Service level as main and most significant.
Key Performance Indicator otherwise just adhering to and relying only on ASA will conceal many of irate customers who have had to wait for long.
2) Abandonment Rate
This is one of the accessibility metric which indicates the percentage of the callers who hung up before their call is reached to an agent. Abandon rates can be determined by ACD or Automatic Call Distributor report.
The formula which is used to calculate Abandonment Rate is:
Total # of calls abandoned ÷ (total # of calls abandoned + total # of calls answered)
It is an important metric and call center outsourcing services providers should track it on regular intervals. However, its again, not completely reliable. Abandonment rates can be high because of many things such as insufficient staff, lack of management skills or coordination but sometimes, the reasons can be beyond the power of call center management.
There are also numbers of factors which make relying on abandonment rate dubious. For instance, you may never know why customer has hung up? Is it because he has to wait a way too long or its just because call center lacks smooth operational skills.
There is another thing you may want to consider. Typically 1.5 percent of abandon rate is treated as an OKAY within organization one day but if on second day, there is some promotional activity going on for specific time of the day, there may be less percentage of customers who would hang up because they are expecting to get some reward or freebie in lieu of this waiting but still, in any terms it does not imply that service level of company is fine and customers are happy with its services.
3) Average Handle Time
Average Handle Time (AHT) once ruled and topped the list of metrics when the only concern of BPO was saving and reducing costs but now when call centres have evolved and customer services have grown to new levels, AHT has lagged behind. A call centre is now not only expected to reduce and save costs but also to keep track of quantity while maintaining quality and focusing on customer satisfaction and quick resolution.
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